Have you ever heard of an autograph in Gmail? Do you want a Gmail signature? When you send an email to a person or organization, the signature associated with Gmail appears at the bottom of the email. This way the recipient can see who sent the e-mail for him or her. Adding a signature to your mail is therefore of great value in Gmail services.
Once you have added a signature to your email, it will not change until you edit it. Therefore, the role of the signature must change periodically, depending on your work. In this guide, we look at how we can put a signature in Gmail that easily meets our needs. Follow the step-by-step instructions for a more detailed explanation.
What is a signature in Gmail?
A Gmail signature is a group of text or a combination of text and special characters and numbers added at the end of Gmail messages. Including name, phone number, address, position, roll, etc. You can add anything that people can use to get to know you.
Why is it necessary to use a signature in Gmail?
In this technological world, most people use Gmail services for personal, business and educational purposes. Without Gmail, people working in an organization, company or government cannot do their job properly. So right now we have millions of Gmail users with billions of email addresses.
Among the billions of postal addresses, it can be difficult to determine the exact sender. So when you sign into your Gmail account, you know who you are and you can enter your name/company/function/position/telephone/address, etc., in addition to your basic contact information. You can add anything from this parts list. To do this, we need a signature on our Gmail account.
Tips for improving your Gmail signature
Follow these steps to improve your Gmail signature.
- Don’t add many lines as labels. Use only three or four lines (i.e. name, profession, phone number, etc.) That’s all.
- Add your social media profiles (e.g. a link to Instagram, etc.) to get more information about you.
- You can add a photo.
- Do not mention your postal address, because the letter itself will contain your e-mail address.
- Do not add inspiring, positive, sad or happy quotes.
- You can try it from my iPhone.
How do I set up my Gmail signature on my desktop?
Setting up a Gmail signature is a fairly complicated process, but if you follow the steps below consistently, you can do it easily.
Total time: 5 minutes
Step two: Press the Settings button
When you log in to Gmail, your email messages will appear in your account. On this screen you will see different sections such as Inbox (Home, Social, Updates, Promotions, etc.), Compilation, Meeting Options, Contacts in your Google Account, etc.
In the upper right corner of the screen you will see the settings option (wheel icon). Click Settings as shown in the figure above.
And then the screen above appears. Click Show all settings.
Step three: Go to the signatures
When you click the Show all settings button, you will see a screen as shown above. Scroll to the Signature section. In this signature box you can see the signature for Gmail if you have already added it, otherwise you will see the text No Signature.
If you don’t have a signature yet, click Create new and add a signature of your choice. If you already have a signature and want to change it, click on the pencil icon to change the name of the signature.
After changing the name, click the Done option.
Step four: Change the signature data
After the name change, a screen for entering data for the signature is displayed next to the name of the signature. Enter the signature details that others can recognize you by.
You can change the signature data at your own discretion with other functions, such as B. Bold, Underline, Uppercase or Lowercase, etc.
Step five: Define signature defaults
Once you have changed or added a signature in Gmail, you must set two default values for that signature. Go to the Standard Signature section. From the drop-down menu, select a signature (that you have added) to use for new emails and replays/submissions.
Step six: Save the changes
When all settings are selected, the details are entered by scrolling down the screen. At the bottom you will see the option Save changes. Click the Save changes button to save the changes you have made.
This is the procedure for placing the signature in Gmail.
Delivery:
The tools:
Material: Software
How do I put the Gmail signature on my mobile phone?
In the previous section we looked at the process of creating a Gmail signature on your desktop. In this section we will now look at how to set up your Gmail signature. Perform the following steps carefully.
Step one: Open Gmail on your Android phone
First, open the Gmail application on your Android phone. Then log in to your Gmail account.
Step two: Click on the menu
When you log in to your Gmail account, an icon in the form of three horizontal lines appears in the top left corner of the screen. This is your Gmail menu. Click this icon as three horizontal lines to display Gmail options. The screen then displays a list of options.
Step three: Select parameters
You will now see many options in the menu. Scroll down, the setting option is displayed. Check this box to make the necessary settings for your Gmail account.
Step four: Go to Mobile Signature
When you press the Settings button in Gmail, you will see the different settings windows. Go to the general ward. You see the mobile signature. Click on Mobile Signature to set up your Gmail signature. A pop-up window will appear to enter/edit the signature. Change the name to your liking. Then click on the OK button at the bottom of the pop-up window.
At this point you can simply put the signature in Gmail.
Conclusion:
If you are facing a dilemma about setting up a Gmail signature, I can tell you with confidence that this is one of the most important aspects to take into account when sending emails. And you need to update it every time you change your location or address.
I hope you like my tutorial on setting up a Gmail signature. Then do me a favor and share it with your friends. Keep an eye on Facebook and Twitter to see what’s needed. Subscribe to the WhatVwant YouTube channel for regular updates.
How to create a Gmail signature – FAQ
Can I add social media profiles as Gmail signatures?
Yeah, it’s possible. You can use your social media profiles such as Linked In, Instagram as Gmail signature to give more information to the recipient.
Is there a Gmail signature attached to each email once it has been added?
No, once you have added your Gmail signature, you need to set two more preferences. This is the use for new emails, for replies/transmissions. However, if it is an Android device, no further settings are required, just enter the signature and click OK, that’s all.
Can I remove the Gmail signature completely if I don’t want to?
Yes, you can completely remove your signature from Gmail if you don’t need it. You can easily remove them by clicking on the garbage can icon.
How many lines can I add as a Gmail signature?
You can add 3 to 4 lines of detailed information as a signature in Gmail. You can add more than this number, but increasing the number of lines makes your signature heavier.
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